If you don't have the right human resources management system (HRMS), HR can quickly become overwhelmed with just the day-to-day tasks—much less delivering insightful business intelligence. Many organizations turn to an HRMS solution to help face the many challenges, economic pressures, and tactical issues that arise every day.
So here are 5 things to consider when choosing an HRMS software system.
Capturing personal information about the people in your organization is a sensitive role and the repository needs multiple defenses, including encryption and dynamic, role-based security. You need a system that puts HR in control of employee data so you can protect against identity theft and safeguard benefits information to maintain trust and compliance with laws such as HIPAA.
With employee self service (ESS) functionality, your employees and their managers would be able to access many types of information on their own, including time off, pay history, contact information, training, and more. ESS means that employees and managers don't need to wait for someone on the HR team to help them with routine requests—and that's welcome news for the HR staff, too!
Another aspect of HRMS reliability is the ability to meet your record-keeping requirements, and quickly access that information to stay in compliance with workforce regulations. You should rest assured knowing that your system can handle the complexity of compliance and produce the records your organization would need to satisfy a government inspector, or defend against an employee lawsuit.
3. Single Employee Record
Whether it is a single point of data entry or simply knowing that you are looking at the most up-to-date position or salary for an employee, you need to make sure that your HRMS enables you to confidently perform the right task on the right employee data. It results in easier, more complete reporting and data analysis, which supports business decision-making and facilitates the best possible strategic planning for your workforce.
With business monitoring and alerts, you can simplify HR processes by automatically notifying managers when overtime hours exceed the budgetary threshold or of upcoming employee certification renewal dates. Employee self-service capabilities can also help the HR department to communicate more effectively with employees and managers by making information easily available to them. In this way, your HRMS solution works for you around the clock and proactively helps you avoid problems that may have previously resulted in missed budget numbers, noncompliance risk, or confusion over time off or benefits.
5. Return on Employee Investment (ROEI)
When you spend time, money, and other resources on a solid HRMS solution, does it improve workflow and the lives of your employees? Your HRMS solution should help you automate key business processes that affect your employees on a regular basis. Look to give employees ownership of their personal information with employee self-service capabilities, empower employees to make their own benefits elections, and get the tools you need to manage an effective training and development program.