Introducing the Data Anonymizer
Sage 300 Data Anonymizer
Since this type of personal data is often stored in Sage 300 for customer and vendor records, Sage introduced the new Data Anonymizer. In a nutshell, it replaces the customer or vendor's personal data with random text that you specify.
Using the Sage Data Anonymizer
- Download the Anonymizer Tool
- Run Sage300Anonymizer.exe
- Choose whether to anonymize customers or vendors
- Specify a customer or vendor to anonymize by entering their customer/vendor number
- In the Replace personal data with field, enter 1-6 characters
- Click Anonymize
Data for the specified customer or vendor is changed throughout Sage 300. Certain standard fields (that contain personal data) as well as optional fields is replaced with the text/characters you typed in step 5.
In other areas, the replacement content varies depending on the type of field. For example, data in amount fields is replaced with zero while data in date and time fields is replaced with the current date/time.
A review of all fields related to the customer or vendor is recommended to confirm that no personal data remains.
Other Things to Consider
If you have Sage CRM integrated with Sage 300, you must anonymize the customer or vendor in Sage CRM as well. It is important that you do this right away so that the personal data you've just removed from Sage 300 is not imported back into the system again from Sage CRM.
If you’re running other Sage 300 components or integrated products, there may be other additional steps required. Some will find it helpful to refer to the fully detailed Sage Knowledgebase Article on the Data Anonymizer.