All maintenance and data entry windows in Sage 100 share the same set of buttons and keystrokes to help you easily navigate through data and perform tasks quickly.
Here's a complete guide to the Sage 100 Keyboard Shortcuts and other "hotkeys" that will save you loads of time when it comes to data and transaction entry.
So let's dig in.
What is a Keyboard Shortcut?
See Also: More Sage 100 Tips and Tricks
Here's a quick example of a keyboard shortcut that works in most software applications. If you hold down the "Ctrl" (Control) button on your keyboard and shortly after click the "S" key, your work or document is saved. This shortcut replaces the alternative and slightly longer method of using the mouse to navigate to "File" in the menu, the selecting "Save" from the file menu options.
Similarly, Ctrl + C copies a block of text and Ctrl + V pastes it again somewhere else in a document. These are commonly-used keyboard shortcuts that replace the equivalent functions that can only be accessed from the menu otherwise.
The best use of keyboard shortcuts in Sage 100 is to expedite your most common operations in the system by minimizing the back and fort between your keyboard, the mouse, and the system menu.
With that said, here is a complete guide to the most common and useful keyboard shortcuts and hotkeys in Sage 100.
Navigating with Common Buttons & Icons
F3 / ALT+L
Displays the Lookup window for the current field.
Prints the report or listing associated with the task.
Displays an alternate lookup window for current field.
Selects the first record.
Selects the prior record
Selects the next record.
Selects the last record.
Saves the current record.
Cancels entry of the current record.
Deletes the current record.
Prints the current report.
Previews the current report.
Displays printer settings.
OK button for dialog boxes and line entry.
Opens the Copy From window.
Displays Help text for the window.
Undo line changes.
Inserts a line.
Deletes a line.
Opens a Batch window
Sends e-mail to the entered email address
Displays extended comments.
Displays credit card information using the Internet.
Enters a tracking ID number for shipment and checks the status of the shipment.
Launches a Website based on the URL in field.
Selects the next number for the field.
Shows the image specified in field.
Opens the PDF for the selected record.
Displays Web-based maps
Calculates the net balance.
Export to Excel
ALT+S / ALT+X
(X = unique)
ALT+Z / ALT+X
(X = unique)
Opens the Memo Maintenance window
Activates the Search feature for records and displays the search options
Drills down to detail information for the item selected.
Opens the calculator.
Opens the calendar.
Exports data in the lookup window to Excel.
Opens the Add Items to Physical Inventory window.
Opens the Add New Lot/Serial Number.
Displays options for changing budget amounts.
Deselects all rows in grid.
Selects all rows in a grid.
Selects the total row in a grid.
Inserts a row in a grid.
Moves a row up in a grid.
MS Office Link
Moves a row down in a grid.
Deletes a row in a grid.
Resets a row in a grid.
Saves the current entry.
Switches between Net Balance view and Debits and Credits view.
Lists files in a directory.
Accesses MS Office Link or Office Template Manager templates and attachments associated with the option.
Opens a Text Maintenance window where you can write an extended description.
Navigating with Keystrokes
ALT+1, 2, 3...
Moves to the next field.
Moves to the next logical field.
Selects or clears a check box or radio button.
Deletes your entry at a field.
Closes the current window.
Moves to the first page in a list box.
Moves to the last page in a list box.
Moves to the previous page in a list box or grid.
Moves to the next page in a list box or grid.
Moves focus to the first row in the same cell
Moves focus to the last row in the same cell.
In a grid, adds line feeds to comments.
Inserts a line.
Deletes the current line.
Moves focus from cell to cell.
Displays Help text for the current field.
Toggles between the Primary & Secondary grids.
In a data entry window, selects the first tab, second tab, third tab, and so forth.
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